Secretary
Employer Information
Rwanda Education Board (REB)
Job responsibilities
Job responsibilities are:
- Manage the school office operations and ensure efficient day-to-day administrative functioning.
- Maintain organized filing systems for student records, staff documents, and official correspondence.
- Ensure confidentiality and secure handling of sensitive information.
- Receive, draft, type, and distribute official letters, reports, emails, and other communications.
- Serve as the first point of contact for visitors, parents, students, and external stakeholders.
- Respond to inquiries and provide accurate information in a professional manner.
- Maintain updated student and staff records, including admissions, transfers, attendance, and performance reports.
- Record minutes of meetings and ensure proper documentation of resolutions and action points.
- Keep registers of incoming and outgoing mail and official documents.
- Provide administrative support to the Head Teacher and School Management Team.
- Assist in preparing reports, presentations, and official documentation for submission to relevant authorities.
- Schedule appointments, meetings, and school events.
- Enter and update data in school information systems and databases.
- Prepare routine statistical and administrative reports as required.
- Ensure accuracy and timeliness in data submission to relevant education authorities.
- Assist in processing payments, receipts, and procurement documentation where required.
- Support inventory management and maintain records of school supplies and equipment.
- Manage telephone calls and official communication channels.
- Welcome and guide visitors according to school protocols.
- Promote a positive image of the school through professional conduct.
- Ensure the office environment is organized and conducive to work.
- Perform any other duties assigned by the supervisor in line with the role.
Qualifications
Main qualifications are:
- A2 certificate in accounting, secretary studies with 0 Year of relevant experience
Required competencies and key technical skills
Required competencies and key technical skills are:
- Integrity
- Strong critical thinking skills and excellent problem solving skills
- Inclusiveness
- Accountability
- Communication
- Teamwork
- Client/citizen focus
- Professionalism
- Commitment to continuous learning
- Mentoring and coaching skills
- Digital literacy skills
- Analytical skills
Summary
Location: Kigali
Field: Other Jobs
Type: JOB
Required Documents: CV, Application Letter
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