Procurement Officer
Employer Information
Masaka Farms
Key Roles & Responsibilities
The main objectives and responsibilities of the position are:
- Manage end-to-end procurement processes including requisitions, supplier selection, purchasing, and follow-up.
- Ensure timely procurement of raw materials, packaging materials, spare parts, and services.
- Coordinate closely with Warehouse and Production to align purchasing with consumption and production plans.
- Identify, evaluate, and maintain reliable suppliers and service providers.
- Request and analyze quotations to ensure value for money and quality compliance.
- Maintain accurate supplier records, contracts, and pricing agreements.
- Build professional and ethical supplier relationships.Ensure procurement activities align with approved budgets.
- Monitor prices, lead times, and supplier performance.
- Ensure compliance with internal procurement policies and approval procedures.
- Support audits by maintaining complete and transparent procurement documentation.Prepare purchase orders, procurement reports, and supplier comparisons.
- Perform secretarial duties of the Internal Tender Committee and ensure timely submission of reports to the Committee.
- Maintain accurate records of the Internal Tender Committee for future references.
- Maintain accurate procurement records for Finance and audit purposes.
- Track deliveries and resolve issues related to delays, shortages, or quality concerns.Work closely with Quality to ensure purchased items meet specifications.
- Coordinate with Warehouse on receiving and verification of procured goods.
- Support clear and respectful communication across Deaf and hearing teams.
Required Qualifications
Required Qualifications are:
- Bachelor’s degree in Procurement, Supply Chain Management, Business Administration, or a related field.
- Minimum of 3 years’ experience in procurement, preferably in manufacturing or FMCG.
- Strong negotiation, organization, and analytical skills.
- Good understanding of procurement documentation and supplier management.
- High level of integrity, accountability, and attention to detail.
- Proficiency in Microsoft Excel and basic procurement systems.
- Ability to work effectively in a diverse and Deaf-inclusive workplace.
Summary
Location: Kigali
Field: Other Jobs
Type: JOB
Required Documents: CV, Application Letter
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